Speaker Guidelines
Please note that this conference is in-person only. There will be no provision for virtual presentations.
SERA 2026 will be held at the Amora Hotel Adelaide from Monday 19 October - Wednesday 21 October 2026.
Important Dates
Speaker registration due: Friday 18 September
Posters installed: Monday 19 October, from 7.30am
Posters collected: Wednesday 21 October, from 4.30pm
Audio Visual
Basic audio visual will be provided as follows:
- Small stage with steps in larger rooms
- Data projector and screen (16:9 ratio)
- Lectern and microphone
- Wireless clicker for advancing PowerPoint slides
- Laptop in each room
- Foldback monitor with notes view
There will also be an audio-visual technician to assist with loading your presentation and any last-minute technical checks.
Please advise Amy (amy@icebergevents.com.au) by Wednesday 30 September if you require any additional AV equipment other than what is listed above.
For Oral Presenters
Upload your PPT Presentation
PPT Presentation Due: Monday 12 October
Please use the button below to upload your presentation to the dropbox for the AV team to access ahead of your presentation day. Please note, a PPT template will not be provided for the conference.
https://www.dropbox.com/request/oscl97k3dcy2cfadbhks
Please label your presentation with the following format to ensure it is allocated to the correct session and room: presenter name_presentation day_presentation time
Note: Before uploading your PPT Presentation please ensure it is in a 16:9 (widescreen) format.
Speaker Registration
As previously advised, all accepted speakers are required to register for the conference by Friday 18 September 2026 to confirm their position on the program. If you do not register as a speaker by the deadline, your presentation may not be included in the conference program.
https://icebergevents-sera-2026.eventsairsite.com/registration
Headshot and Bio
Your biography and headshot has already been collected through the abstract submission process/registration form and will be published as is on the conference website and app.
If you have any changes please email amy@icebergevents.com.au with an updated copy.
Presentation Instructions
Oral Presentations are 15 minutes in total, including Q&A. Please allow enough time at the end of your presentation for questions, as the opportunity to engage with presenters and discuss their work is an important part of the conference experience.
All Speed Talks are 5 minutes in total. Q&A is not required for Speed Talk presenters.
Symposia and Workshops run for a total of 90 minutes. Please liaise with your symposium organiser regarding your presentation duration within the 90 minute slot.
Please see the online program to confirm your position in the program.
On the day
When you arrive at the conference please see the Iceberg Events Team at the Registration Desk in the Amora Ballroom foyer.
If you have changes to your pre-loaded PPT presentation, please check in at Speakers Prep on the morning of your presentation.
Please ensure you are in your allocated presentation room at least 15 minutes before your session start time to meet with the session chair and other speakers in your session.
Tips for Creating your PowerPoint Presentation
Body Text:
- Use a font that is easy to read. Arial, Verdana or Calibri tend to be the easiest to read on screens
- Font should be no smaller than 18pt
- Align text left. Centered text is harder to read
- Write in point form, not complete sentences
- Include 4-5 bullet points per slide
- Avoid wordiness and clutter: A headline, a few bullet points, maybe an image – anything more than that and you risk losing your audience.
Colour:
- Put dark text on a white background. This is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream or light grey) and increase the font size.
Images, Charts and Diagrams:
- A chart, diagram or image can often convey much more to your audience than text
- Don’t use low resolutions images as these can appear blurry on the screen.
Slide Timing:
- Use 1-2 slides per minute of your presentation
Videos are to be embedded in your slide rather than inputted as external links.
For Poster Presenters
Poster Display Instructions
Posters will be displayed for the duration of the conference.
Posters will need to be setup by presenters in the exhibition/catering area on Monday 19 October in the morning before morning tea at 10:30am. The exhibition area will be accessible from 9:30am.
Please bring along velcro dots in order to affix your presentations to the poster boards provided.
Posters can be removed and collected by presenters at the conclusion of sessions on Wednesday 21 October. Please note that any uncollected posters will be considered abandoned and disposed of accordingly.
The posters will need to be prepared and printed in portrait A0 size (841mm x 1189mm).
Poster Session
A dedicated Poster Networking Session will take place on the evening of Monday 19 October during the Welcome Reception. Please ensure you are at your poster during this session to engage with delegates and discuss your work.
We also ask that poster presenters be available at their posters during catering breaks, providing delegates with an opportunity to view your poster and chat with you about your research.
Tips for Creating your Poster
Resolution
- Images should be at least 150 DPI at their printed size, please allow for this when scaling images. (For example if you creating a file at A4 size with images at 150 DPI and wanting to print at A1 size, the enlargement factor of 283% would mean that your printed DPI is approx 53 DPI.) Most images taken from the internet will be 72 DPI, which is too low for printing.
Fonts
- Generally it is best to use only 2 – 3 fonts on a poster this will make your poster easier to read.
- Headings are best in a font such as Arial and body text in a font like Times New Roman. It is best to use an actual Bold or Italic font rather than simply selecting bold or italic in the menu commands - these may not print as shown on the screen.
- Font sizes will depend on how big you create your poster and how much data you have. As a general rule if you were creating a poster in A0 size you might have a heading at 70pt and body text might be at 24pt to 36pt depending on the amount of body text you have.
Colours
- It will depend on the program you use as what range of colours you can select. Do not use Pantone Colours as these are spot colours which are not printable on many systems, in a worst case scenario Pantone colours will print as a blank white space. From a design perspective it is best to limit the number of colours on your poster to 3 to 4 colours (excluding those used in graphs).
